Request Process – Please read prior to submitting request.

Requests are to be submitted to the Mayor’s Office at least two weeks prior to the event but Individuals/Organizations are encouraged to submit their requests as early as possible.
All requests must be submitted with a draft of 5-8 “Whereas” statements. This draft will assist the staff and allows the selected wording to be directed towards the event.

Please keep in mind: 

1.  Proclamations must be picked up from the Mayor’s Office and will not be mailed.

2.  Proclamation may be picked up only after you have been notified it is ready at City Hall.

3.  All requests will be evaluated through an internal review and approval process.

4.  The Mayor’s Office reserves the right to determine the type of document to be issued.

5.  The Mayor’s Office reserves the right to deny any request.

It is the policy of the Office of Mayor Sylvester “Sly” James to have consistent guidelines regarding Mayoral ceremonial documents. Ceremonial documents include Mayoral Proclamations and Mayoral Letters. A Mayoral Proclamation is an official announcement and/or public declaration issued from the Mayor’s Office. Proclamations are ceremonial and do not carry any legislative or legal value. The issuance of any proclamation or letter from the Mayor’s Office is the complete discretion of the Mayor’s Office.

***For a Council Resolution, which is presented before the entire City Council, please contact the appropriate council member.***  Click here to determine which council member is appropriate for your request.

Proclamations are issued for matters of local, regional or national concern and are generally issued to organizations or events residing in, or occurring within, the Kansas City, Missouri city limits. The primary reasons for issuance include:

  1. Recognition of an organizations event or special action
  2. Recognition of extraordinary achievement

Proclamations will not be issued for any matter with potential political controversy or which may suggest an official City position on a matter under consideration or to be voted upon by the City Council. Additionally, the Mayor will not recognize any group whose policies or aims advocate violence, hatred or any other position contrary to the well being of the citizens of the City of Kansas City, Missouri or the quality of life in Kansas City. No proclamation shall be used as a part of an advertisement or commercial promotion without the express permission of the Mayor’s Office.
Most individual accomplishments should more appropriately receive letters of congratulations rather than proclamations. The primary reasons for issuance include:

  1. Anniversary’s both professional and personal
  2. Retirements
  3. Birthdays
  4. Eagle Scout achievement
  5. Other achievements

Please Remember

  • Individuals/Organizations are limited to receiving one proclamation/letter per calendar year.
  • Individuals/Organizations will be limited to receiving three copies of the proclamation/letter. In addition, an electronic copy of the proclamation will be available upon request.
  • Due to the size of the proclamations, proclamations are not able to be mailed. The delivery of any letter or proclamation will be handle on a case-by-case basis.
  • Any deviation from these written guidelines requires the approval of the Mayor. The Mayor’s Office has the right to deny any request.
  • Requestors who would like for the Mayor to present the proclamation/letter must submit a scheduling request by filling out this form.